Series F-200-3 - Faculties - correspondence

Title and statement of responsibility area

Title proper

Faculties - correspondence

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Title notes

  • Source of title proper: Title of the series and its constituent sub- and sub-sub-series are based on category names in the creator's file classification plan.

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Class of material specific details area

Statement of scale (cartographic)

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Issuing jurisdiction and denomination (philatelic)

Dates of creation area


  • 1967 - 1999 (Creation)

Physical description area

Physical description

9.75 m of textual records
24 posters.

Publisher's series area

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Archival description area

Custodial history

Scope and content

Series consists of records relating to the Vice-President, Academic's interactions with the university faculty Deans and academic departments. Activities and topics documented include development, implementation and interpretation of academic policies; appointments, sabbaticals, leaves, salaries, renewal, tenure and promotion; disputes, grievances, and investigations; external reviews, internal administration, and reorganizations of faculties and departments; academic planning and program proposals; budget, funding, space planning, special equipment and facilities needs; and the activities of affiliated research centres and scholarly journals. Records include correspondence, reports, external reviews, curriculum and program proposals, budget proposals and estimates, meeting agendas and minutes, agreements, legal advice, planning documents, and research centre constitutions, financial statements and annual reports.

Notes area

Physical condition

Immediate source of acquisition


The arrangement of the material into sub- and sub-sub-series is based on the original file classification system used by the VP Academic's Office to organize the records. Separate sub-series exist for each faculty, and within these there are individual sub-sub-series for each department in the faculty. Sub- and sub-sub-series are generally arranged chronologically. File lists are arranged chronologically.

Note that in 1998 the VP Academic's Office discontinued its practice of organizing faculty correspondence into separate series for each department; instead, from 1998 on it filed this material together under a general "Departments, schools, programs" category under the faculty.

Note also that some departments have transferred faculties over time (e.g. with the dissolution of the Faculty of Interdisciplinary Studies in 1985, its departments were redistributed to the other faculties). As departments changed faculties, the VP Academic's correspondence with them was shifted accordingly in the file classification plan. As a result, records relating to individual departments may be dispersed through time over several different archival series. See Appendix A, Access Points Index, to cross-reference archival series by department name.

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Restrictions on access

Some files may contain personal or confidential information. Access to these files may be restricted as required by law. Files marked 'pending review' must be reviewed by an archivist prior to release, and as a result of the review access restrictions may apply. Please see the file lists and consult the archivist for more details.

Terms governing use, reproduction, and publication

Finding aids

Descriptions are available at the sub-series level. Sub-sub-series descriptions are not available. File lists are available at all levels.

Finding aid

Associated materials

Related materials


Further accruals to the series are expected, except where ndicated otherwise in the sub-series description.

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