Sub-series F-61-5-3 - Web news releases

SFU expert takes temperature to determine cause of Ice Age Canadian youth have poor access to mental health and addictions Banting Fellow and fiction writer nets national SSHRC Talent Award $100,000 SFU Cmolik prize awarded to impactful mathematics program SFU unveils hand-carved red cedar Squamish Welcome Figure to honour local First Nations territories International public health mathematician to join SFU as Canada SFU 2017 Spring Convocation set for June 6 9 New biomass plant to cut SFUs greenhouse gases by two thirds Adam Kahane explains how to collaborate with the enemy at SFU RADIUS lecture Media advisory: SFU honours four with outstanding alumni awards SFU news SFU brings C2UExpo 2017 to Vancouver and Surrey Media advisory: SFU free coding workshops offer low income Downtown Eastside residents the chance... President's Dream Colloquium takes on medical marijuana SFU experts available to comment on federal budget announcement Drug policy advocate Donald MacPherson receives 2017 Sterling Prize for Controversy SFU empowers local girls through technovation challenge May 6 International diplomats and players to re energize Responsibility to Protect at SFU conference SFU hosts second Renewable Cities Global Learning Forum Chair holder eyes technology solutions for youth with mental health, addiction issues SFU unveils plans for a stadium project for its NCAA student athletes and campus community Canadian citizens develop national energy framework with SFU's he Media advisory: NEC-SFU native basketball tournament 2017 May 20 21 SFU names new Dean of Applied Sciences Simon Fraser University and Siemens Canada partner on mechatronics SFU Public Square 2017 Community Summit asks Who Needs Canada? Robert Fisk brings on-the-ground perspective of refugee crisis to SFU Public Square's 2017 Commun... SFU Burnaby campus classes cancelled this afternoon Media advisory: Chinese investors seek partnerships with BC tech startups to trailblaze innovatio... Bah! Humbug! An Eastside Christmas Carol returns to SFU Woodward's Five ventures innovating and promoting health chosen for RADIUS' 2017 Slingshot Accelerator cohort
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Title and statement of responsibility area

Title proper

Web news releases

General material designation

  • Textual records
  • Records in electronic form (born-digital)

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Dates of creation area


  • 2002-2019 (Creation)

Physical description area

Physical description

10.6 GB of textual records (ca. 3500 news releases): pdf files

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Scope and content

Sub-series consists of news releases created and disseminated online by Communications and Marketing and its predecessors. Media and Public Relations (as the department was then known) began posting university news releases on the SFU website in 2002, and by 2003 only the web version was retained as paper copies were discontinued. This sub-series consists of pdf copies of the web news releases. For the earlier paper records, see series 5-1; for the early years there is some duplication between paper and digital versions.

For the years up to and including part of 2011, only the text of the new releases survives, without formatting, photographs or links; from 2011 on, the pdf captures formatted text, images and links, though many of the links have become obsolete with the passage of time ("dead links"). For more information about the transfer process (and its effect on the form and content of the records), see the note below on Availability of other formats.

Notes area

Physical condition

Immediate source of acquisition


Releases are organized chronologically. Each year is treated as a file and each individual news release an item within it. No releases for the year 2003 survive. Most years from 2002-2010 include a small number of undated entries, appearing at the head of the item list. For these releases, all that survives is the title and year, and the pdf text is in fact blank. These were retained because the titles are themselves at least partially informative of certain events and can potentially be used to find other records relating to the events in other fonds.

Language of material

  • English
  • French

Script of material

Language and script note

A very small number of the releases are in French.

Location of originals

Availability of other formats

The records were created by the department on the university's web content management system. By 2019, when the Archives worked with Communications and Marketing on the transfer of the records, the content was distributed over several different servers. Releases from 2002-2011 were stored offline on a legacy server, while 2011-2019 releases were on the active web server (Adobe Experience Manager). Images appearing in the releases were sometimes stored separately on SFU Vault or on the department's Flickr account.

The Archives (Alex Garnett) created scripts to output each release as a separate pdf file, with a standardized cover page indicating how it was generated. For the earlier material stored offline, the script captured only the date and text of the release, and it redacted the telephone numbers of story contacts. In a small number of cases, the actual text of the release was missing, and the script could only extract a title and year (see note on Arrangement above). For the releases still online, the script captured the look and feel of the page, and it traced links to externally stored images to embed the image in the pdf file.

Restrictions on access

The records are open with no restrictions.

Terms governing use, reproduction, and publication

Copyright ownership in the web news releases is mixed.

All text was authored by SFU employees and belongs to SFU. The Archives provides access to these materials under a Creative Commons Attribution-NonCommercial license (CC BY-NC).

Many photographs included in the releases were also created by SFU. Some images, however, were originally represented via links to external sites and may have been created by third parties (e.g. the subject of the release) who retain copyright. Ownership in particular photographs must be assessed case-by-case.

For materials in which SFU does not own copyright, the Archives makes copies available for private study or research purposes under the fair dealing provisions of Canada's Copyright Act. Use for any other purpose may require the permission of the copyright owner. SFU Archives can assist researchers in attempting to identify copyright owners, but it is the user's responsibility to contact owners and secure any required permissions.

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Future accruals are expected.

Physical description

The total size (10.6 GB) includes originals, preservation copies and access copies.

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