Series F-84-1 - Senate Committees

Title and statement of responsibility area

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Senate Committees

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  • Source of title proper: Title is based on contents of the series.

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  • 1965 - 1987 (Creation)

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Physical description

13.72 m of textual records

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Scope and content

The Senate operates through a system of standing and ad hoc committees. As of 2003, there are 24 Senate committees, but the number of committees has varied over time. Senate determines the membership and method of appointing or electing members to the committees. Most Senate committees have ex-officio administrators as chairs and only a few have Vice-chairs.

Standing committees with delegated responsibilities to perform duties on behalf of Senate usually report to Senate at yearly intervals. Temporary committees report to Senate by the date stated in the charge to the committee.

This series consists of records relating to the meetings and activities of the various Senate Committees.

Records include terms of reference; membership lists; and agendas, minutes, and supporting papers including correspondence, reports, briefs, course proposals, policies, statistics, lists, publications, drafts, notes, working papers and other documents.

Notes area

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Each committee has been assigned a separate sub-series.

Records were placed in folders, and, in most cases, kept as maintained by the Registrar in reverse chronological order in binders. In some cases, particularly with ad hoc committees, the archivist provided the arrangement. For the following committees, please consult the archivist for additional notes contained in the "Series Disposition Recommendation and Rationale," in the Collections File: Senate Committee on Examination Grading and Scholastic Standing; Assessment Committee for New Graduate Programs; Senate Committee on Scholarships, Awards and Bursaries; Senate Library Committee; Senate Undergraduate Admissions Board; and Senate Graduate Admissions Board.

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Restrictions on access

Access to files containing personal information may be restricted in accordance with the provisions of British Columbia's Freedom of Information and Protection of Privacy Act (RSBC 1996 c. 165). Files marked "pending review" must be reviewed by an archivist prior to release, and as a result of the review some files may be restricted in accordance with the FOI/POP Act. Please see the file lists and consult the archivist for more details.

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A file list is available.

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Further accruals to the series are expected.

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