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Archival description
Office of the Vice-President, Academic and Provost fonds Sub-series
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University Search Committees

Sub-series consists of records relating to the Vice-President, Academic's involvement with university search committees for senior academic and academic support administrators, including faculty deans, the Registrar, the University Librarian, and the Director of Computing Services. For a general description of record types, see the description for the series of committee records and correspondence as a whole (series F-200-8).

University Task forces

Sub-series consists of records relating to the Vice-President, Academic's involvement with the various university task forces. The VP Academic's relation to the individual task forces may vary: the VP may be a member; or the senior administrator to which the task force reported; or simply a correspondent. For a general description of record types, see the description for the series of committee records and correspondence as a whole (series F-200-8).

Vice-President, Academic

Sub-series consists of records relating to the activities of the Office of the Vice-President, Academic, including personal correspondence, business correspondence not filed under more specific file categories, and (after 1992) memoranda sent by the VP Academic for wide distribution on a variety of subjects. Activities and topics documented include the search for a Vice-President, Academic (1968-1970) and the appointment of the Associate Vice-President (1975); correspondence with external individuals and organizations; purely personal correspondence of the Vice-President with colleagues, students and professional bodies; the organization and administration of the VP Academic's office, and staff relations; university policy development and university reorganization; strategic planning, and budget planning and allocation; legal advice; and meetings with Vice-Presidents, Academic from other universities. Records include correspondence, policies, reports, job descriptions, invitations, contracts and agreements, legal services invoices and legal advice, wide-distribution memoranda, and personal papers and essays.

Note that sub-sub-series 4 ("Chronological correspondence") consists of copies ("flimsies") of all outgoing correspondence, arranged chronologically. The records are duplicates of "file copies" that were organized by subject using the classification plan (both flimsies and file copies are annotated with the same classification code). The VP Academic's Office maintained such "chrono files" throughout the entire time span of this sub-series (1968-1999), but the Archives has only retained the records for the period prior to the appointment of Brian Wilson as VP (i.e. September 1970); the sub-sub-series therefore represents the chrono files of the first two Acting VPs Academic, R.R. Haering and Lalit Srivastava. With Wilson's appointment, the Office was formally established and the file classification system clearly in place. Prior to it, it is not always possible to establish that records in the chrono files are in fact duplicated in the subject files, and therefore they have been retained in their entirety.

Note that sub-sub-series 5 ("File indices") is an artificial series established by the archivist for the annual file index created by the VP Academic's Office. The file index shows classification codes and category titles; the indices were created by Office but not integrated into the classification system.

Vice-President, Administration - general

Sub-series consists of records relating to the Vice-President, Academic's interactions with the Vice-President, Administration. Activities and topics documented include the organization of university administration, development and implementation of administrative and personnel policies and procedures, relations with campus employee unions, personnel issues including the modified work week, operations of the Diamond University Club, Naheeno Park (park land on Burnaby Mountain), and external reviews of administrative departments. Records include correspondence, reports, policies, drafts and working papers.

Vice-President, Administrative Services

Sub-series consists of records relating to the Vice-President, Academic's interactions with the head of Administrative Services and with university departments during the periods in which they reported to Administrative Services. The series coincides with the tenure of William DeVries, first as Executive Director, Administration (1985-1990), then Vice-President, Administrative Services (1990-1993). Activities and topics documented include administrative organization of the Administrative Services portfolio; policy development and implementation, including employment equity and harassment policies; maintenance and renovation of campus buildings, construction projects, and mail and telephone services; daycare, health services, international programs, athletics, and residences; matters relating to international students, disabled students, and the Simon Fraser Student Society; and negotiations and consultations with unions representing non-faculty employees on campus, including the Administrative and Professional Staff Association (APSA), the Association of University and College Employees (AUCE), the Teaching Support Staff Union (TSSU), and the Canadian Union of Public Employees (CUPE). Records include correspondence, reports, policies, meeting minutes, agreements, budget proposals and estimates, brochures and newsletters.

Vice-President, Financial Services

Sub-series consists of records relating to the Vice-President, Academic's interactions with the Vice-President, Finance (VP Financial Services after 1988), with university departments during the periods in which they reported to Financial Services, and with unions representing non-faculty staff on campus. The correspondence begins shortly after the appointment of E. Scott to Vice-President, Finance in 1984, and continues with Scott's successors. Activities and topics documented include organization of the Financial Services portfolio; policy development and implementation, including budget, tuition fee, staff study leave and strike policy; payroll, accounting, capital planning; development of the administration information system for payroll and personnel; and joint meetings, consultations, and negotiations between the university and the Administrative and Professional Staff Association (APSA), the Teaching Support Staff Union (TSSU), and the Canadian Union of Public Employees (CUPE). Records include correspondence and reports; budget applications, capital plans, and financial statements; and meeting agendas, minutes and supporting papers.

Vice-President, Harbour Centre

Sub-series consists of records relating to the Vice-President, Academic's interactions with the Vice-President, Harbour Centre and with university departments during the periods in which they reported to the VP, including University News Service / Media and Public Relations. Note that this vice-presidential office underwent several names changes over the period represented by this sub-series: VP University Development and Extension (1981-1985), VP University Development (1985-1986), VP SFU at Harbour Centre (1986-1991), VP Harbour Centre and External Relations (1991-1994), VP Harbour Centre and Continuing Studies (1994-1998). Activities and topics documented include policy development and implementation, including policy relating to gifts and donations; campus development, establishment of the downtown campus at Harbour Centre (planning, construction, programming, staffing), and planning for SFU Village, a 1980s plan to create a residential and commercial community using university lands (predecessor of the Burnaby Mountain Community plan); university fundraising, including the Bridge to the Future Campaign (1987-1990), a national campaign to raise funds for university projects, programs, equipment, research, scholarships, bursaries, and development of the Harbour Centre campus; alumni relations; and media liaison and publicity. Records include correspondence, reports, press releases, and brochures and other printed material.

Vice-President, Research

Sub-series consists of records relating to the Vice-President, Academic's interactions with the Vice-President, Research / Information Systems (VP Research after 1990), records relating to SFU research institutes and external granting agencies, and correspondence with university departments during the periods in which they reported to the VP Research, including the University Archives, Computing Services, the University Library and Bookstore, the Animal Care Facility, and the University / Industry Liaison Office. The correspondence begins with the appointment of Tom Calvert as the first Vice-President, Research / Information Systems in 1985 and continues with Calvert's successors. Note that in 1985 the Office carried forward a number of pre-1985 files relating to research centres and institutes and integrated these into the new series. Activities and topics documented include organization of the VP Research portfolio; development and implementation of university research policy; research grants and professorships, and correspondence with granting agencies, including the Natural Sciences and Engineering Research Council (NSERC), the Social Sciences and Humanities Research Council (SSHRC), and the Science Council; records relating to research centres and institutes, including unsuccessful proposals; development of the student information system (SIMON); and the deliberations and activities of a number of university committees including the SFU / Canada Foundation for Innovation Steering Committee, the University Publications Committee, the President's Research Grant Committee, the University Radiology Safety Committee, and the University Computing Advisory Committee. Records include correspondence and reports; policies, drafts, and working papers; research centre proposals, applications, agreements, budgets, and annual reports; research grant proposals, summaries, and awards lists; contracts and agreements; and communiqu├ęs and press releases.

Vice-President, University Services - general

Sub-series consists of the Vice-President, Academic's correspondence with, related to, or copied from the Dean of Student Affairs (1969-1970) and the Vice-President, University Services (1970-1978). With the resignation of the VP University Services in 1977, most of the functions of this office were transferred to the Director of Student Services (see sub-series 3). Activities and topics documented include the administrative organization of the VP University Services portfolio, budget planning and allocation, day care, student housing and residence, and the cooperative education program. Records consists predominantly of correspondence.

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