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Archival description
Simon Fraser University Archives and Records Management Department
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Architectural plans

Series consists of architectural drawings and plans for the Academic Quadrangle, including cafeterias, lunch rooms, and laboratories; plans for the west concourse; student residences, and the Men's residence.

Policies and reference material

Series consists of draft policies for SFU, as well as reference material used to formulate those policies. Policies relate to academic plans, examinations, credit hours and degree requirements, student activity fees, academic calendars, course numbering systems, staffing, academic freedom, admission requirements, and other issues. Reference material consists of reports and other records from other universities regarding their policies, procedures, and circumstances. Series also includes a tabulation of credit hours taught at SFU in the 1967 summer semester.

University Librarian's records

Series consists of records related to the activities of the University Librarian and includes correspondence with members of the university community, other universities and external organizations; reports including Library reviews; building renovations; development of Library policies and patron regulations; management planning; 10-year projections for the Library; annual reports; and student and faculty user surveys.

Records include correspondence and working papers, agendas and minutes, reports, statistics, and policies.

Administration records

Series consists of records related to the daily administration of the University Library including organizational charts and identification of Library objectives; formulation of policies and procedures; management of staff and personnel issues including salaries, job descriptions, and grievances; monthly departmental statistics and reports; thesis preparation and binding; funding for staff research and bibliographic projects; implementation of fire and emergency procedures; budget planning and financial working papers; and management of the Audio Visual Centre.

Records include correspondence and working papers, statistics, reports, budgets and newspaper clippings.

Processing Division records

Series consists of records related to the activities of the Processing Division of the University Library and includes correspondence with the university community, other university libraries, and professional associations; staff reference letters; faculty book processing requests; college book processing procedures; and budget planning and operating expenses for the division.

Records include correspondence and working papers, minutes, statistics and financial statements.

Reference files

Series consists of publications and other documents collected by the Women's Centre and compiled as a women-centred information and library resource. The Women's Centre Library acquires and maintains books, journal subscriptions and vertical files accessible to all visitors to the Centre, while women who pay membership dues have borrowing privileges. Documents include reports, publications, pamphlets, newspaper clippings, papers, presentations, and audio recordings of interviews, talks and presentations.

Departmental program files

Sub-series consists of records relating to the administration of the Faculty of Business Administration. It includes the Dean's correspondence with members of the faculty and business programs including the Accounting Program, Real Estate Program, Co-op Education Program, Career Management Program, Undergraduate Program, Day MBA Program, EMBA program, and the Caribou College Program; strategic planning and program curriculum reviews; establishment of the Chevron Endowed Chair; constitution revisions; and reports from the student intercollegiate business competitions held at Emory University and Queens University. Records include correspondence and working papers; meeting agendas, minutes, and reports; publications including "Faculty Notes", a weekly news release containing Faculty news and events; and photographs of the Chevron Endowed Chairs.

Financial records

Series consists of records relating to the financial operation of the Faculty of Business Administration and includes an external review of the Accounting area; short and long-term budget planning; budget plan applications; operating budget statistics and reports; funding applications for projects; and staff allocation funding. Records include correspondence, budgets, reports, and financial working papers.

AUCE 2 Strike

Series consists of records arising from TSSU's involvement in the 1979 AUCE 2 strike over wages and temporary employee rights. Activities documented include the discussions and decisions of the TSSU Steering Committee and TSSU emergency meetings, TSSU participation in the joint Academic Penalties Committee and the Job Action Committee, members' strike action, and the actions of the SFU 18 Defense Committee. Records include agendas, minutes, motions and reports; correspondence and memoranda to union members, the university community, and administration; publicity materials for and against the strike, including a petition; administration, departmental and student notices and statements; bulletins, news releases and press clippings. Details of strike action are included in lists of members respecting picket lines, the picket captain's register and sign-up sheets, individual job action reports, and letters of resignation from the TSSU.

Financial records

Series comprises records relating to the Society's management of its financial resources. Activities documented include application for registered charity status, internal reviews and monitoring of accounts, and annual tax and information returns. Records consist of accounting policies; account summaries and financial reports; correspondence; registration application form and supporting documentation; and annual tax and information returns.

Liaison and cooperation records

Series comprises records relating to the Society's interaction and work with outside individuals, groups, coalitions and government bodies. Activities documented include responding to requests for information, membership or resource material; correspondence carried out by the President and other SCWIST officers; presentations and advice to governments; and participation of SCWIST in two other bodies – the Partners in Science Awareness Committee (PISAC, a provincially funded granting agency) and the Women's Employment and Training Coalition (WETC). Records consist of correspondence, reports and briefs; and copies of PISAC and WETC meeting minutes, support papers, and publicity brochures.

Logbooks

Series comprises records created by Women's Centre staff to document day-to-day operations, staff activities and messages, and women's use of the Centre's facilities. Records include logbooks (1979-1992) containing daily entries by staff recording work completed, messages, phone calls, proposals, comments and opinions, and occasional correspondence; daily work reports (1984-1986) tabulating the number of phone calls and drop-ins by category; mail logs (1991) registering incoming and outgoing mail; phone logs (1991); and sign-in books (1988-1992) signed by women using the Centre, recording name, date, purpose or other comments relating to the visit.

Organization records

Series consists of records relating to the evolution of the Women's Centre as an organization. Activities documented include the development of Centre policies, procedures and organizational structure; meetings of the Women's Centre Steering Committee, the Women's Centre Collective and the Women's Centre Board; and participation of the Women's Centre Coordinator in Simon Fraser Student Society (SFSS) staff meetings. Records consist of agendas, minutes, correspondence, proposals, reports, and handbooks.

Faculty records

Series consists of the Faculty personnel files for individual faculty members. Series includes curriculum vitas, letters of appointment, and correspondence about hiring, promotion, and awarding of tenure.

Dean's administrative records and correspondence

Series consists of records relating to the administration of the Faculty of Science and includes minutes from the Faculty of Science meetings and Faculty of Science Chairmen's meetings; the Dean's correspondence with faculty departments, the B.C. Science Council, the University Research Park, TRIUMF, the University College of the Fraser Valley, the Eastern Islands University Development Project, and the Western Canadian Universities Marine Biology Society. It also contains correspondence with research institutes including the Theoretical Science Institute, the Institute for Energy, the Institute for Aquaculture Research, the Applied Mathematics Institute, and the Environmental Science Research Institute. Also included are departmental reviews and annual reports; the development of faculty policies, procedures, and curriculum guidelines; NSERC grant proposals and National Research Council awards and applications; and records on the construction of campus buildings including the South Science Building and drawings for the Science Complex.

Records include correspondence, working papers, reports, meeting agendas and minutes, grant applications, and bound architectural drawings.

SFU correspondence and subject files

While still a faculty member at UBC, Baker became one of the chief contributors to John B. Macdonald's report, Higher Education in British Columbia and a Plan for the Future. This report led directly to the government's decision to establish a second university (SFU) in the Lower Mainland. Baker also served on the provincial Academic Board for Higher Education, established to advise the government on applying the recommendations of the Macdonald Report.

Records in this series relate to Baker's work on the Macdonald Report and the Academic Board as well as his role as academic planner and a charter faculty member in the early years of SFU. These files supplement the official records of the Office of Academic Planning, F 49. Includes personal and professional correspondence, reports, reference materials, a memoir by Baker about the early history of SFU, and other documents.

Correspondence

Series consists of correspondence created and received by Dr. Douglas Cole in both his personal and professional life. Includes records that reflect his teaching and research interests, and his involvement in various university committees and professional offices. Also includes correspondence relating to awards, honours, and citations, research funding and publication of work.

Unpublished articles, conference papers, research notes, and lectures

Series consists of unpublished work of Dr. Douglas Cole. Records reflect topics in Canadian and art history, such as anthropological exploration in the northwest, Indian policy, aesthetic views of the Canadian wilderness, and the like. Includes articles, conference papers, research notes and lectures.

Correspondence

Series consists of correspondence received and sent by the Department Chair. It includes memoranda and reports.

Associations

Series consists of records relating to professional associations to which members of the Department belonged. It includes correspondence and memoranda.

Arrangement and description

Early records classification and description practices at the University Archives resulted in the establishment of a record group system of arrangement for university records, and a manuscript group system for records from private sources. This system is no longer in place, and the Archives is currently undertaking the redescription of its holdings. Series consists of records arising from the development of records classification schemes and descriptive practices at the University Archives. Series includes drafts and revised lists of records groups, and copies of early descriptions of records held at the University Archives.

Director's correspondence

Series consists of the Director's correspondence with other university departments and some external (non-SFU) organizations. While most of the correspondence relates to the functions of the Office of Analytical Studies, some of the correspondence was created by John Chase in his earlier roles as Academic Planner and chair of the Senate Committee on Undergraduate Studies.

Activities, events and topics documented include statistical data in response to requests from departments and administrators; course development; and allocation of university space.

Records include correspondence, proposals, reports, and statistics on enrollment, grades, teaching loads. salaries, instructional activity, student/faculty ratios and other academic issues.

SFU building specifications

Series consists of detailed descriptions of dimensions, materials, and costs for construction of the library and other buildings at SFU. Includes architectural, electrical and mechanical specifications, addenda, and supplementary general conditions.

Publications

Series consists of records relating to publications produced by Student Services departments and programs. Records include student handbooks, various departmental pamphlets, University Services Newsletters, and a university orientation package for 1979-1980.

Publications

Series consists of publications created by the Office of Continuing Studies and its predecessors. Printed materials include course calendars and posters; lecture notices; conference and workshop programs; and brochures for courses offered by Continuing Studies.

Monument design records

Series consists of records relating to the site for the Monument, and its artistic design. Activities documented are site selection, the national design competition (stages one and two), and selection of the dedication languages inscribed on the Monument. Includes correspondence, notes, a site map, subcommittee minutes, competition guidelines, records pertaining to the jurisdiction of the Vancouver Parks Board and the Vancouver Public Art Committee, copies of all 98 design submissions, and questionnaires given out to the public with regard to the dedication languages. Also includes transcripts and audiotapes containing discussions about the selection of seven dedication languages for the site. Also includes the original maquette and artwork for the winning design by Beth Alber.

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