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Archival description
Simon Fraser University Archives and Records Management Department
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Committees

Series consists of records of university and departmental committees. The documents consist mainly of memoranda to and from the Chair of the Department.

Chairman's correspondence

Series consists of correspondence sent or received by the Chair of the Physics Department. Outgoing correspondence was arranged chronologically. The series includes memoranda and reports.

Correspondence

Series consists of administrative correspondence between the Vice-President, Research and university departments on research-related issues, policy development, and proposals; local companies and international research organizations; and government ministries. Also included are Bruce Clayman's correspondence records when he held the joint position of Vice-President, Research/Dean of Graduate Studies.

Document types include correspondence and working papers, reports, minutes, and publications.

Committee files

Series consists of records relating to meetings and deliberations of departmental, faculty and university-wide committees in which the School participated. Series includes departmental meetings, committees responsible for departmental hiring, curriculum development, and undergraduate and graduate studies. Also included are records for the Faculty of Applied Science Executive committee, President's Advisory Committee on University Priorities, Downtown Campus Planning, and the Labour Program Advisory committee. Records include meeting agendas, minutes and supporting documents; correspondence; reports; policies and procedures; program and course proposals and revisions; and working papers.

Note that in the case of departmental committees, the files constitute the original, authoritative records of those committees. In the case of non-departmental committees (faculty and university), however, the School did not typically function as the official record-keeper or custodian of the committee's original records; accordingly, these files document the School's participation in the committees (correspondence and copies of committee records) rather than representing the authoritative record of those committees.

Credit Programs

Series consists of records relating to the administration and development of university credit courses and programs offered by Continuing Studies. Records consist of correspondence and working papers, reports, student handbooks, course guides and oversized posters, budget and financial working papers, meeting minutes, statistics, course proposals, outlines and evaluations, contracts, and publications.

Committee files

Series consists of records relating to meetings and deliberations of departmental, faculty, university, and external committees in which faculty or representatives from Computing Science participated. Departmental activities, events and topics documented include meetings; faculty search, hiring, and tenure deliberations; computing facilities; curriculum development; undergraduate and graduate programs; and hardware and software acquisition. Faculty records include minutes of the Faculty of Applied Science Executive Committee and the Faculty of Interdisciplinary Studies Executive Committee. University-wide records consist of minutes and papers from committees such as academic planning, computer policy and planning, and research policy. External committee records include minutes and papers of the British Columbia Computers in Education Committee and the Canadian Computer Science Department Chairmen Committee.

Records include meeting agendas, minutes and supporting documents; correspondence; reports; policies and procedures; program revisions and course proposals; and working papers.

Note that in the case of departmental committees, the files constitute the original, authoritative records of those committees. In the case of non-departmental committees (faculty, university and external), however, the School did not typically function as the official record-keeper or custodian of the committee's original records. Accordingly, these files document the School's participation in the committees (correspondence and copies of committee records) rather than representing the authoritative record of those committees.

Curriculum and instruction files

Series consists of records relating to credit and non-credit instruction offered by the School and its predecessors. Activities, events and topics documented include the evaluation of courses, new course proposals, curriculum rationalization and scheduling, development of Continuing Education courses, cross-listed courses with other departments, Programs of Distinction, Programs of Excellence, seminar and colloquium series, high school computer course development, the Summer Computing Institute, workshops, and the graduate and undergraduate program.

Records include correspondence, reports, course files, working papers, policies, lecture schedules and outlines, reading lists, student self-study guides and handbooks, assignments and essay questions, final exams, directed studies proposals and teaching evaluation summaries.

Some teaching material has been retained (e.g. glossaries, lecture notes), but reprints of articles have not been preserved. The sub-series on "Course files" does not include course administrative records (e.g. enrollment lists, book requisition forms, grade change forms, registration status reports, waiting lists, add/drop forms, lab fee notices). Note that record types found in the files vary considerably from course to course.

Senate - Registrar's correspondence

This series consists of records relating to the general conduct of Senate business by the Registrar as Secretary of Senate.

Activities, events and topics documented include setting agendas and meeting times, changes to minutes, preparation of supporting papers, transmittal of reports and other information to members of the University community, Senate elections, and Senate procedures.

Records include correspondence, draft minutes with some detailed accounts of discussion, notes, reports, Senate supporting papers, lists of committee members, and committee terms of reference. Two files contain correspondence regarding the replacement of Senate committee members who were unable to complete their terms.

Senate subject files

Series consists of records relating to various issues considered by Senate.

Activities, events and topics documented include the Admissions Crisis of 1968, which resulted in a student sit-in to protest the lack of transfer credit standards. The Ellis Report, described in another file in this series, was the University's response to that crisis. Examples of other topics include the appointment of a Dean of Graduate Studies and the development of a Co-op Studies Program.

Records include correspondence, Senate papers and minutes, reports, proposals, notes, and other documents.

Sound and moving images

Series consists of student film productions and accompanying textual records, as well as audio and audio-visual recordings of performances relating to the School's dance, music and theatre program, and the Summer Institute. Records include moving images, audio recordings, and textual material relating to publicity or post-production work.

Spin-off companies files

This series consists of records relating to TeleLearning spin-off companies, including InVentures Incubator Inc., TeleLearning Solutions Inc., CLEARMed Inc., TELEStraining Inc., ThoughtShare Communications Inc., and Virtual Learning Environments Inc. Activities documented include company establishment, business and strategic planning, promotion, and the Network's purchase and / or sale of company shares.

Records include proposals, correspondence, reports, agreements, contracts and memoranda of understanding, meeting minutes, business plans, certificates of incorporation (copies), company by-laws, project files, work plans, promotional material, media releases, financial statements, invoices, share agreements and certificates. Record media include paper and electronic; electronic records are retained in their original software formats (.doc, .rtf, .ppt, .xls, and .pdf).

University papers, assignments and notes

Series consists of records relating to Messenger's studies in literature at Oberlin College, Oxford University, and Cornell University. Includes papers, notes and assignments, examinations, and a text book.

Vice-President, Academic - correspondence

Series consists of records relating to the correspondence between the President and the Vice-President, Academic and the departments that reported to the Vice-President, Academic. Records also include working papers, surveys, university exchange agreements, program proposals, policies and procedures and photographs.

Student Affairs - correspondence

Series consists of records relating to student activities and organizations at the University, including services for students, the Peak newspaper and the Simon Fraser Student Society. Records include correspondence, working papers, reports and photographs.

Campus development files

Series consists of records relating to the construction of the campus and the development of services at the University. Subjects include the lease of university land; correspondence with architects; and construction of the president's residence, service station, student union building, student residences, campus access roads and parking. Records include correspondence, working papers, reports, proposals and photographs.

Glengarry Camp, No. 212 records

Series consists of records relating to the Glengarry Camp. Activities, events and topics documented include meetings and other activities of the Camp, its Executive Committee, Entertainment Committee, and Ladies Auxiliary; joint meetings with Montrose Camp, and activities and events of Montrose Camp during that period; the financial management of the Camp; and its relations with other District No. 16 camps. Records include minutes and minute books; financial statements, balance sheets, and financial reports; record books and note books; bylaws; correspondence, reports, and newletters; and lists.

Sons of Scotland Benevolent Association. Glengarry Camp, No. 212

Lord Tweedsmuir Camp, No. 209 minute books

Series consists of records relating to meetings and activities of the Lord Tweedsmuir Camp. Records include minute books with related papers, such as financial statements, District No. 16 Committee minutes (1951-1960), and Grand Camp minutes (June 1942). Minute books also include new member lists and rolls of camp officers. Minutes for the years 1947 to 1950 are missing.

Sons of Scotland Benevolent Association. Lord Tweedsmuir Camp, No. 209

Murray Camp, No. 215 minutes and related records

Series consists of records relating to the meetings, activities, and membership of the Murray Camp. Records include a minute book (October 1968 to June 1975) and a corresponding meeting attendance register (May 1969 to May 1975). Minute book includes related papers, member lists, and rolls of Camp officers.

Sons of Scotland Benevolent Association. Murray Camp, No. 215

University tradition files

Series consists of records relating to the history and traditions of the university, including convocation founders, the university crest and coat of arms, Simon Fraser's grave, and rolls of congratula given by various universities upon the installation of SFU's Presidents. Records include correspondence, proposals, working papers, reports, and drawings.

Internal legal and dispute case records

Series consists of records relating to university dispute and harassment cases, including the Political Science, Sociology and Anthropology (PSA) faculty dispute. Included are radio interview transcripts, chronology of the strike, student involvement in the dispute, the CAUT censure of SFU, and dismissal hearing proceedings. University harassment files include individual case files, review of the harassment policy, monetary disbursements for legal cases, review of harassment policy procedural errors and related case files. Records consist of correspondence, working papers, reports, legal documentation, meeting minutes and agendas, dispute documentation and photographs of the PSA strike.

President's Office correspondence

Series consists of records relating to the operations, policies and procedures, external relations and public relations of the President's Office, including liaison with departments and programs that reported directly to the President's Office. Records include correspondence, working papers, reports, policy statements, media and public relations documentation, budgets and financial statements, newsletters, press clippings, and photographs.

Public programming files

This series consists of records relating to public events programming by the School and its predecessors. Records include correspondence, reports, media releases, schedules, program event flyers and brochures.

Office files

Series contains records relating to highlights of Andrea Lebowitz's career at SFU and the development of the Women's Studies Program. One file of reference material contains publications on abortion, daycare, working women, and women at the Canadian Broadcasting Company. Includes correspondence, minutes, proposals, publications, and other documents.

General correspondence

Series consists of incoming and outgoing correspondence of the Society. Includes correspondence between members, as well as correspondence with government and school officials, community organizations, business associations, media, and post-secondary institutions. Activities, events and topics documented include special events, promotion, fundraising, co-operation and liaison, government relations, and general administrative activities.

Records include letters, memoranda, faxes and related attachments such as press releases, promotional material and minutes.

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