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Office files

Series consists of records relating to the general administrative and operational activities of the Department as described in the Scope and Content note. Files are arranged according to the original filing system. Includes correspondence, minutes, reports, policies and other documents.

Faculty files

Series consists of files related to the appointment, salary, and tenure of faculty members. It includes correspondence, curricula vitae, memoranda and reports.

Student union files

Series consists of files relating to the activities of the Latin American Studies Student Union (LASSU). Activities and events documented include the presentation of cultural events and a course proposal put forward by LASSU. Records include news clippings, posters, correspondence, and newsletters.

Special events files

Series consists of records relating to public events sponsored by the Latin American Studies program and the Spanish Division of the Department of Literature, Languages, and Linguistics. Activities and events documented include lectures, film series, musical presentations, and conferences. Records include posters, correspondence, brochures, news clippings, and a report on the Spanish-speaking community in greater Vancouver.

Director of Student Services

Series consists of records relating to William (Bill) Stewart's work as the Director of Student Services and includes financial planning and budgets for Student Services departments; correspondence with the university community regarding student issues; participation on university committees; and records regarding projects and functions organized for the campus student population. Activities documented include liaison with individual student services including the Chaplain's Office, Counselling Service, Daycare Centre, Food Services, International Office, Health Services, Residences, Traffic and Security, Financial Aid, the Canada Employment Centre, and the Reading and Study Centre. Records include correspondence and working papers, financial statements and budgets, agendas and minutes, reports and statistics, newspaper clippings, contracts, photographs and publications including newsletters, brochures and posters.

Academic support departments - correspondence

Series consists of records relating to the Associate Vice-President, Academic's reporting relationship to the VP Academic (meetings, consultations, advice); regular meetings with other senior university administrators; supervision of and interactions with the academic-support departments that reported directly the AVP Academic; the AVP Academic's involvement in university space planning; consultations with the SFU Faculty Association (SFUFA) and the Teaching Support Staff Union (TSSU); and participation in various university committees. Records consists predominantly of correspondence, reports, and meeting agenda, minutes, support papers and notes. For a detailed description of record types, see individual sub-series descriptions.

Committee records

Series consists of records relating to the Dean's correspondence with, and participation on, various campus and non-campus committees. The Dean served as Chair for many of the Senate Committees and was on the executive board for non-campus committees including the Canadian Association for Graduate Studies and the Western Canadian Deans of Graduate Studies Committee. For the complete list of committees, see the sub-series list below. Records include correspondence and working papers, agendas and minutes, reports, and financial papers.

Assistant to Vice-President, University Services

Series consists of records relating to Ian Kelsey and William (Bill) Stewart as the Assistant to Vice-President, University Services and their liaison with university services staff, departments, and committees on campus. For a list of the departments and committees, see Access Points below. Records also consist of evaluation forms used by Counsellors; a financial aid study; budget development; reports on and planning for highschool and college recruiting visits; correspondence regarding handicapped students, rotunda renovations, student employment, orientation and workshops; and policy development. Records include correspondence and working papers, financial statements, agendas and minutes, reports, surveys and publications.


Series consists of correspondence generated while Richard Lester was both a member of the Board of Governors and also Chairman of the Board.

Communications inquiry records

Series consists of records relating to the President's Committee of Inquiry into the Department of Communication Studies, a committee appointment by President Pauline Jewett to investigate ongoing conflicts within the department since its emergence as its own discipline at SFU. Originally, communication studies was a discipline within the Faculty of Interdisciplinary Studies, which took in three programs from Education: Kinesiology, Communications, and Fine and Performing Arts.

Series includes correspondence, memos, notes, pamphlets, class lists, reports, course descriptions, and evaluations made and received by Klaus Rieckhoff while he was a member of the Committee of Inquiry.

Faculty, departmental, and university committee records

Series consists of records relating to issues discussed in Senate and Board of Governors committee meetings. Includes correspondence made and received by Rieckhoff, memos, notes, minutes, and reports. For a list of committees of which Rieckhoff was a member, see access points.

Science Council of Canada

Series consists of records relating to Webster's involvement on the Science Council of Canada, including records relating to forestry, microtechnolgoy, artificial intelligence and biotechnology. Series includes correspondence, meeting notes, agendae, minutes, and reports.

Tynehead Zoological Society of BC

Series consists of records related to Webster's involvement on the Board of the Tynehead Zoological Society. Records include minutes, correspondence, meeting notes, and a manual.

External review files

Senate policy requires that all academic departments undergo periodic external review. The Vice-President, Academic's Office has responsibility for coordinating this process, advising departments on timelines, assisting with the preliminary self-study, identifying potential external reviewers, and receiving and disseminating documentation. After 1990, these responsibilities were delegated to Academic Planning Services. Files relating to earlier reviews were transferred and integrated into the record-keeping system of Academic Planning Services.

This series consists of records relating to the external review process. All the departments reviewed are academic units, with three exceptions: the Registrar (sub-series 7), the University Library (sub-series 14), and the Financial Aid and Awards Office (sub-series 18). Records include review check lists, correspondence, site visit schedules, departmental self-study reports, CVs, budgets, surveys, departmental handbooks and other printed matter, meeting minutes, external review reports, and departmental responses to the external review.

TRIUMF correspondence files

This series consists of files created by SFU faculty and administrators who served as SFU representatives on the TRIUMF Board of Management in the first half of the 1980s. The material (some of it originally housed in binders) appears to have been transferred at some point in the early 1990s to Academic Planning Services and consolidated into a single block. Activities and topics documented in the files include planning for the construction of a KAON factory, contribution funding, negotiation of a borrowing agreement, IT planning, patent policy, employee relations, the review of TRIUMF by the NRC (1983), the internal review of the Operations Committee (1984-1985), and TRIUMF's 10th anniversary celebrations in 1985. Records include correspondence, reports, meeting summaries, agreements, legal advice, notes and working papers, and TRIUMF newsletters and other printed matter.


SFU Childcare Society files

This series consists of files were created by the Assistant to the Vice-President, Academic (Alison Watt) in her capacity as a university representative on the Society's Executive Board between 1984-1987. Activities and topics documented include meetings of the Board, operations of the Society, and employees relations. Records include the report of the Task Force on Financial Support to the Day Care Centre (1982), correspondence, reports, meeting agendas and minutes, budget papers, job descriptions, Board membership lists, and SFU Childcare Society handbooks, brochures, newsletters, and other printed matter.

Simon Fraser University Childcare Society

University Correspondence

Series consists of records relating to the Vice-President's correspondence with members of the university community including the President, Resources Office, Board of Governors, Alumni Association, University Services Office, Resources Office, Residences, Cooperative Education, the Centre for Communications and the Arts, and the Bursar's Office regarding program administration, budgeting, and student concerns. Also included are reports by Lolita Wilson on students in academic difficulty and statistics on course drops, and a planning report for SFU by Arthur Erickson Architects. Records include correspondence and working papers, agendas and minutes, reports, questionnaires, and financial statements.

Subject Files

Series consists of records relating to the Vice-President's liaison with various departments and projects on campus. For a list of the departments, see Access Points below. Records also consist of adjudication of student bursaries and fees; programming for the "SFU Today" television show; community liaison activities; surveys on non-registering students and student attrition; the student garden plot project; orientation planning; renovation proposals for the rotunda; and a proposed campus poison control centre. Records include correspondence and working papers, financial statements, reports, surveys and publications.

General administrative and subject files

Series includes records related to the general administration and organization of the Institute of Fisheries Analysis. Activities and topics documented include research and academic activities; Institute building needs and development; funding and project initiatives—with such organizations as the International Development Research Centre, the Centre for Asia-Pacific Initiatives, and the Canadian International Development Agency; and program operation. Predominant document types include Institute minutes, correspondence, memoranda, notes, reports, and one architectural drawing.


Series consists of the incoming and outgoing correspondence of the Institute of Fisheries Analysis, including the director's correspondence on matters relating to Institutional projects and programs, and correspondence with such organizations as the International Centre for Ocean Development (ICOD) and the International Development Research Centre (IDRC). Topical areas covered include research; IFA discussion papers; funding; international relationships; and student inquiries and applications. Records consist of correspondence, memoranda, and reports.

Dean's administrative records

Series consists of records relating to the administration of the Office of the Dean of Graduate Studies. Activities, events and topics documented include a history of Graduate Studies and the Special Arrangements (SAR) program; graduate fees and admissions regulations; development of the graduate student trainee programs; graduate enrollment projections and graduate program reviews; organization of the Graduate Scholarships Day, Awards Day, and T.A. Day; graduate student surveys; and development of the Graduate Studies fact book, newsletter and student handbook. Records include correspondence and working papers, reports, statistics, financial working papers, minutes, and newsletters.

Public files

Series consists of topical reference files maintained by the Media and Public Relations Department in order to respond to queries and produce articles for their publications. Examples of topics from SFU's first decade include teaching assistants, labour relations, and the Shell gas station controversy. Series includes news clippings, published articles, correspondence, reports, briefs, working papers, and other documents.

Press clippings

Series consists of press clippings collected by and for Gordon M. Shrum. Press clippings reflect information about education and Simon Fraser University.

Faculty research information

Series consists of records relating to faculty members, including staff lists, workload reports, and teaching evaluations. Records include correspondence, working papers, and reports.

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